Often, I see clients put off important discussions with their bosses because they aren’t really sure how to structure them and fear they may come off as expecting too much and eventually feel rejected. This is unwise. A little preparation can earn you respect and what you want.
How to prepare for the meeting:
You: Thanks for meeting with me. I want to talk to you about our priorities.
You: I understand with the recent cutbacks we have competing priorities on our table. I’d like to talk to you about how to prioritize for the maximum impact. What are your thoughts about that?
Manager: That sounds very sensible.
You: Would you agree that the purpose of our work is to increase our revenues?
Manager: Definitely. That’s big part of our roles.
You: Yes, that’s the reason why I want to suggest I dedicate about 70% of my time to complete the (XXX) project, because that will ensure that our goal is met on time and our division leader is satisfied as are our customers. What do you think about that? (Notice this says nothing about how you feel about doing ‘busy work’ and not liking what you are doing. It also shoots high on the percentage because it will surely come down form there.)
Manager: I hear what you’re saying but I’m not sure that 70% is realistic, because there’s too much other work to do, and too many other priorities to consider.
You: So, what do you think is a realistic allocation of my time for this project?
Manager: At the moment, maximum 10% of your time per week can go towards that. There are too many other things on the table right now.
You: Help me prioritize. What of the things on the table right now is the most important in your eyes?
Manager: In my eyes, we have a particular project that is running at the moment that is very important that has been laid down from the top. It’s going to be the pillar project for our company. At the moment no one's been assigned to manage it, and we need you to manage it.
You: Okay, I just want to better understand the perspective of the folks at top. What do you suppose was the reason they believe this should be the pillar project?
Manager: That is a very good question. I don’t know. I’d have to ask my manager.
You: I have a suggestion. Would you be open to it?
You: In order for me to do a good job well, I really need to understand the reason why I’m doing something. That’s the reason why I’d like to ask if you’d let me sit in on the next meeting with the CTO to discuss this particular project.
Manager: That sounds very reasonable.
You: I’d appreciate that. That would really help me understand why this pillar project is higher priority than the integration project.
Manager: that makes a lot of sense. Let’s get it on the books.
Here's the takeaway:
If this resonates with you, let's have a discussion about how you can show up at your best and have the respect you deserve to advance at the executive level while prioritizing well-being. Click here to talk.
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P.S.S. Feel free to forward this email to someone who could benefit from it. We are all walking down the same road in life looking for a hand to hold. Sometimes we must be the hand that reaches out. www.MaryLeeGannon.com
Mary Lee Gannon, ACC, CAE is an executive coach and 19-year corporate CEO who helps leaders have more effective careers, happier lives and better relationships.
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